Executive Board

Principal Officers - Executive Committee
There are five voting officers for each chapter; President, Vice-President, Secretary, Treasurer, and Sergeant-at-Arms. These officers make up the executing committee. The Road Captain serves on the Executive Committee as a non voting member, except while serving as an alternate.

Eligibility
Any Active Member may run for office. Nominations are not required. Any Active Member may become a candidate by simply stating their intention to do so at the October or November monthly meeting.

Elections
Elections of principal officers are held at the December monthly meeting. In order to allow for an orderly transition of administrations, the newly elected slate shall assume office at the Annual Meeting. A member may not hold nor run for more than one office at a time.

Term of Office
All principal officers shall be elected for a term of one year.



Duties and Authority

President
The President is the CHAIRMAN of the Executive Committee and the Chief Executive Officer of the club chapter. All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action. The President or his delegate shall assume the Chair at all chapter meetings. He is responsible for controlling the meeting and keeping order. If necessary, the Chair may utilize the services of the Sergeant-at-Arms to aid in keeping order.

Vice-President
The Vice-President coordinates all committees and plans for all club events. The Vice-President acts as an intermediary between the President and the Members and Prospects. All questions or comments concerning club business not specifically related to the duties of the other officers should be brought directly to his attention. Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence.

Secretary
The Secretary is responsible for making and keeping all club chapter records. Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, and Meeting Minutes. The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence.

Treasurer
The Treasurer keeps all the funds of the club chapter. All un-issued Club Colors and Patches, as well as a record of colors, patches, or reproductions therof issued to members. He may disburse funds to pay expenses as prescribed in the Standing Rules. The Treasurer must keep an accurate record of all income and expenses. He is required to report the fiscal status of the club at each regular meeting. He must submit a written annual report to the Executive Committee at the Annual Meeting.

Sergeant-at-Arms
The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated. He is responsible to insure that the orders of the Executive Committee are carried out. He is responsible for policing and keeping order at all club events. He may conscript members to aid in keeping order on their own authority. He has the responsibility to the club to report any unseemly behavior of incident to the Executive Committee. He is responsible for securing any patches or colors from any member who retires, resigns, or is expelled. The SAA is responsible for the safety and security of the club, as well as the protection and defense of its members and prospects.

Road Captain
The Road Captain is responsible for all club runs. He is to research, plan, and organize all runs. During time on the road or at intermediate stops during a run, he is act as the ranking club officer, deferring only to the President or Vice-President if either of them are present, and only then for matters involving persons outside the club. He shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner.